Last Updated on May 31, 2025
Security Guard Basic Training – Unit 2 Lesson B:
What Is the Daily Security Report?
A daily security report is a written record of events, observations, or incidents that a security guard encounters during duty.
It serves as an official memo for the guard, the security company, and the client’s organization.
What is the daily security report? It is a factual, clear, and concise summary of daily activities, incidents, or observations. This report can be used by supervisors, co-workers, police, insurance companies, and even in legal proceedings.
During a shift, a guard may face hundreds of situations. Proper security report writing allows others who weren’t present to understand what happened. It ensures transparency and accountability in the field of private and public security.
Why Security Report Writing Is Important
A security report is not just a record—it’s an essential communication tool. It passes crucial information to:
- Supervisors and managers
- Fellow guards and staff
- Police and emergency responders
- Private investigators, defense lawyers, and prosecutors
- Insurance companies
That’s why you must write every security report in a clear, accurate, objective, and organized manner.
Types of Security Reports
There are two major categories:
1. Administrative Reports
These are routine documents and forms used in daily operations. They include:
- Equipment requests
- Visitor registration
- Time cards
- Leave or training requests
- Budget documents
These reports often use pre-formatted templates and help maintain smooth internal operations.
2. Operational Reports (Incident Reports)
Security guards create these reports after a specific incident occurs. They document the details of the incident.
- Theft, robbery, and assault
- Fire or property damage
- Suspicious activity or unauthorized access
- Shoplifting or accidents
The main goal of an operational report is to provide a factual record of what happened, when, where, how, and why.
Purpose of a Security Report
A well-written security report should:
- Serve as an official record of the event
- Help the writer recall details later
- Communicate facts to others involved
Qualities of a Good Security Report
Every report must be:
- Factual – Stick to what happened, not opinions
- Accurate – Ensure dates, times, and facts are correct
- Objective – Avoid assumptions or bias
- Complete – Cover all important details
- Concise – Keep it brief but complete
- Clear – Easy to read and understand
- Correct – Use proper grammar, spelling, and past tense
- Well-organized – Use headings and logical flow
The 5 Ws and 1 H Formula for Security Report Writing
To answer “what is the daily security report”, you must follow the structure of 5Ws and 1H—this is the foundation of all good security report writing.
1. WHO?
- Who was involved?
- Who was the complainant or victim?
- Who witnessed the incident?
2. WHAT?
- What happened?
- What evidence was found?
- What action was taken by the guard?
3. WHEN?
- Date and time of the incident
- When the area was last checked
- When the police or ambulance arrived
4. WHERE?
- Exact location of the incident
- Where witnesses and evidence were found
5. WHY?
- Why did the event happen?
- What was behind it? (if known)
6. HOW?
- How was the incident discovered?
- How did the events unfold?
- How was evidence handled?
- How was the suspect dealt with?
Security Report Sample
Here is a simple security report sample for your reference:
Date: 31 May 2025
Time: 10:45 AM
Location: Main Entrance, ABC Mall, Downtown, Dubai
Reported by: Ahmad Khan
Position: Security Officer
Incident Description:
At approximately 10:45 AM on 31 May 2025, while performing a regular patrol at ABC Mall’s main entrance, I observed a verbal altercation between two male visitors. Upon approaching, I noticed one individual (identified later as Mr. Ali Hamad) yelling aggressively at the other (identified as Mr. Yusuf Ibrahim). Mr. Ibrahim appeared calm but visibly distressed.
Action Taken:
I intervened immediately to calm both parties and separated them to prevent escalation. After interviewing both parties separately, I learned the disagreement stemmed from a parking dispute.
Mr. Hamad alleged that Mr. Ibrahim parked in his designated space, causing inconvenience. Mr. Ibrahim explained the misunderstanding, clarifying that he mistakenly parked in the space due to unclear signage.
Both individuals calmed down and agreed to resolve the issue amicably without further conflict. They exchanged apologies and departed separately without further incident.
Witnesses:
- Sarah Ahmed (Reception Staff, ABC Mall)
- Rajiv Sharma (Maintenance Staff, ABC Mall)
Notifications:
- Notified Supervisor: Supervisor Mahmoud Khaled at 10:55 AM.
- Incident logged officially in the Daily Security Report register.
Conclusion:
The incident was resolved without escalation or harm. No further action required at this time.
Signature:
Ahmad Khan
Security Officer
Final Tips for Writing an Excellent Security Report
- Use headings where needed to separate details
- Avoid slang or foul language
- Always write in the past tense
- Be professional and honest in every report
- Use your company’s standard report format if available
Whether you are reporting minor daily activities or major incidents, strong security report-writing skills are a must for every professional guard.
If you’re still wondering what is the daily security report is, just remember: it’s your voice when you’re not there. It shows your attention to detail and professionalism.
